Finance Coordinator - part time

Mountain Training is the network of awarding organisations for skills courses and qualifications in walking, climbing and mountaineering that operates across the UK and Republic of Ireland. We set the standards for leadership, instructing and coaching qualifications, and skills training courses.

Mountain Training's Siabod Cottage office in Capel Curig is situated in the heart of Eryri National Park (Snowdonia). It is a minute’s walk from Llynnau Mymbyr and the foot of Carnedd Moel Siabod – this could provide ample opportunities for swimming, running and cycling if those activities interest you. The team maintains a friendly and informal atmosphere, and you can often find staff discussing a variety of past adventures or planning future ones, from cooking to climbing, and dog walking to DIY.

Background and context

Mountain Training UK & Ireland is the coordinating organisation within the Mountain Training network and we are looking to expand the finance team with the creation of this post.

Job description

This job description is not exhaustive, and the role is expected to evolve.  You may at times be required to work outside these activities as directed by your line manager.  Flexibility is essential to suit the needs of the business.

The main functions and aspects of this position, working across multiple entities, will include, but not be limited to:

• Maintaining the financial records of allocated organisations, both physical and electronic.
• Maintaining personnel payroll records and coordinate monthly salary preparation with external payroll service provider.
• Sage accounting package - accurate data entry of all financial transactions.
• Customer order processing/invoicing via Sage and in-house IT system.
• Monthly sales data analysis and transfer to/from in-house IT system to Sage.
• Posting customer receipts and bank reconciliations.
• Credit control, including answering provider and candidate queries, ensuring timely collection of fees.
• Assisting with cash flow reporting.
• Assisting with the stock taking procedure, maintaining accurate stock records on Sage.
• Completing intercompany reconciliations.
• Supporting the Finance team by providing cover for peaks in workload at year ends and annual leave to:
  
  • Prepare timely and accurate periodic income and expenditure reports, balance sheets, variance reports (as required) for the relevant committees/sub-committees. 
  • Prepare and submit quarterly VAT returns. 
  • Maintain fixed asset register, including posting of depreciation journals and reconciliation to the trial balance.
  • Prepare year-end accounts and liaise with companies’ external verifiers/auditors.
  • Liaise with line mangers regarding payroll, pensions, holiday entitlement and sick leave.
• Assist other staff with training where necessary, communicate changes and share non-confidential information.
• Attend staff meetings as required.
• Undertake appropriate training and staff development activities in accordance with business needs.
• Adhere to company policies and procedures.

Requirements

Previous experience within a similar role along with a part qualification (AAT/ACCA/CIMA) is preferred, or qualified by experience.
 
Experience working with recognised accounting software - Sage Line 50 is preferred.

Person specification

Working in a small office you will need exemplary organisational and time management skills. Possessing excellent communication skills, you will liaise at all levels with Directors, Trustees, volunteers, managers, customers, suppliers and colleagues.

With excellent Excel and IT skills, along with the ability to work on your own initiative, you will be a key player in ensuring that the Finance functions for multiple businesses flow smoothly, ensuring that optimum levels of accuracy and confidentiality are maintained at all times.